What Is a Virtual Data Center Room?
Virtual Data Room (Virtual Data Room – VDR) or as it is commonly used in our country, virtual data center is generally used for data storage and sharing processes of companies. During these studies, a large amount of confidential data is collected in these rooms and sent to the relevant parties. It is commonly used by legal, accounting, investment banking and private equity firms that conduct joint ventures such as acquisitions and mergers, endowments, bankruptcies, company restructuring, and biotechnology and the bidding process.
The traditional version is a constantly monitored, lock, camera, alarm, etc., which is normally located in the company’s office. security provided by methods; It is a room where buyers and consultants visit under the control of special permits and security personnel in order to examine existing documents and other data and prepare reports. In the virtual environment, it is a high-security and powerful software and a large server area that can be accessed from anywhere.
Why Use a Virtual Data Center – Room?
In today’s technological environment, physical data creates a waste of time and additional costs. For example, during the merger operation, both companies examine each other’s financial and legal documents. When this work is done in a physical data room, it is necessary to deal with many negativities such as being buried in documents, not finding what you are looking for, missing many important data, wasting time in copying. However, in virtual rooms, it is possible to find what you are looking for with a search engine, to filter important data, to produce copies easily, to be able to work with many people on the same document and to follow how and by whom the work is done, etc. It is quite easy to perform the operations.
Why Use a Virtual Data Center – Room?
In today’s technological environment, physical data creates a waste of time and additional costs. For example, during the merger operation, both companies examine each other’s financial and legal documents. When this work is done in a physical data room, it is necessary to deal with many negativities such as being buried in documents, not finding what you are looking for, missing many important data, wasting time in copying. However, in virtual rooms, it is possible to find what you are looking for with a search engine, to filter important data, to produce copies easily, to be able to work with many people on the same document and to follow how and by whom the work is done, etc. It is quite easy to perform the operations.
Virtual Data Center – Room Basic Security Features
Data rooms must comply with the highest security standard ISO/IEC 27001:2005. Documents must be encrypted with 256-bit encryption, which prevents access by all unauthorized users. Access to the application must be securely restricted with a unique two-factor authentication system. A one-time password must be sent to an authorized user’s mobile phone and must be valid for that session only.
Virtual Data Center Room Account Features
The account should be opened within one hour, and up to 100,000 documents should be available for external access in 24 hours or less. Office, such as Word, Excel, Power Point, etc. Digitization studies in formats should be carried out by the company providing data room service. With a multilingual 24/7 service support staff, your operation should always be backed by experienced experts. Free training should also be offered for administrators and users to get started easily.
Virtual Data Room Should be Designed for Simplicity
The application should be designed with the principle of simplicity, avoiding confusing users with an unnecessary and complex functional interface. It should have been developed to be user-friendly from the start. It should not require a long familiarization process, and administrators should be able to easily monitor user activity. Audit reports should always be available so you can always see who reviewed your documents and when. You can also see how active users are in the room and which company is most interested in the transaction.
